What document must accompany a certification of transcript if a CSR was not available?

When a Certified Shorthand Reporter (CSR) is unavailable, an affidavit of unavailability is required to accompany the certification of the transcript. This document serves as a formal declaration explaining the circumstances surrounding the unavailability of the CSR. It ensures transparency in the reporting process and provides a clear record of the situation, which might be relevant in legal contexts.

The affidavit of unavailability provides both legal protection for the reporting agency and confidence for the parties involved in the proceedings that the correct procedures were followed, even when a CSR was not present to produce the transcript directly. This protocol highlights the importance of maintaining an appropriate standard of accountability within the shorthand reporting profession, thus aligning with regulations and standards set by the Judicial Branch Certification Commission (JBCC).

The other options do not fulfill the specific requirement of addressing the scenario in which a CSR is unavailable, making them less suitable in this context. A certification statement could simply affirm the authenticity of the transcript without addressing the absence of a CSR. A supplemental transcript might provide additional information but does not explain the unavailability. A notification form may serve administrative purposes but does not provide the required legal context. Thus, the affidavit of unavailability is essential for documenting the situation appropriately.